The responsibilities of the HR Assistant will encompass a diverse array of support activities within our HR department, ranging from orchestrating meetings to meticulously managing our employee database and disseminating job advertisements. A vital aspect of your role will be to serve as the intermediary among Company, HR and employees, facilitating seamless communication and ensuring the prompt resolution of inquiries and requests. Additionally, you will assist in the formulation of policies, procedures, and documentation.

Responsibilities

• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
• Coordinate HR projects (meetings, training, surveys etc.) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database
• Conduct the morning role call of employees in the construction site and make sure that they are adhering to the safety policy.

Education Background, Requirements and Skills

• Proven 1-2 years' work experience as an HR Assistant, or relevant human resources/administrative position
• Fast computer typing skills (MS Office packages, in particular)
• Hands-on experience with an HRIS or HRMS
• Familiarity with recruitment agencies or platforms used to attain the best labor and resume databases
• Basic knowledge of labor laws, PACRA, NAPSA, NHIMA, PAYE, IMMIGRATION, Worker’s Compensation and Ministry of Labor Offices.
• Excellent organizational skills
• Strong communications skills
• Diploma/Degree in Human Resources or related field
• Must be a paid-up member of the Zambia Institute of Human Resource Management (ZIHRM).
• Full-Time position

• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
• Coordinate HR projects (meetings, training, surveys etc.) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database
• Conduct the morning role call of employees in the construction site and make sure that they are adhering to the safety policy.

• Fast computer typing skills (MS Office packages, in particular)
• Hands-on experience with an HRIS or HRMS
• Familiarity with recruitment agencies or platforms used to attain the best labor and resume databases
• Basic knowledge of labor laws, PACRA, NAPSA, NHIMA, PAYE, IMMIGRATION, Worker’s Compensation and Ministry of Labor Offices
• Excellent organizational skills
• Strong communications skills

• Proven 1-2 years' work experience as an HR Assistant, or relevant human resources/administrative position
• Diploma/Degree in Human Resources or related field
• Must be a paid-up member of the Zambia Institute of Human Resource Management (ZIHRM)