Human Resource and Administrative Officer

Job Purpose

To provide efficient HR and administrative support to ensure smooth day-to-day operations of the organisation, assist in implementing human resource policies, and maintain accurate personnel and administrative records in line with company and regulatory requirements.

Key Responsibilities

Human Resources Support

• Assist with the recruitment process including advertising vacancies, arranging interviews, and onboarding new employees.
• Maintain and update employee files, leave records, and other related HR documents.
• Support performance management activities by preparing evaluation forms and tracking submission timelines.
• Assist in the administration of payroll data and employee benefits.
• Ensure compliance with labor laws, health and safety regulations, and company HR policies.
• Coordinate staff training, welfare programmes, and employee engagement initiatives.

Administration Support

• Handle general administrative duties such as filing, correspondence, and document control.
• Manage office supplies, equipment, and logistics to ensure efficient operations.
• Support travel arrangements, accommodation bookings, and transport coordination for staff and visitors.
• Maintain an updated inventory of company assets, stationery, and consumables.
• Assist in organizing company meetings, workshops, and events.

Qualifications and Experience

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• At least 2–3 years of experience in HR or administrative role.
• Member of ZIHRM (Zambia Institute of Human Resource Management) is a must.
• Knowledge of Zambian labour laws and HR practices.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and HR information systems.

Key Competencies

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High level of integrity, confidentiality, and attention to detail.
• Ability to work under pressure in a fast-paced environment.
• Proactive and resourceful with a team-oriented mindset.

Please note that only shortlisted candidates will be contacted.

• Assist with the recruitment process including advertising vacancies, arranging interviews, and onboarding new employees.
• Maintain and update employee files, leave records, and other related HR documents.
• Support performance management activities by preparing evaluation forms and tracking submission timelines.
• Assist in the administration of payroll data and employee benefits.
• Ensure compliance with labor laws, health and safety regulations, and company HR policies.
• Coordinate staff training, welfare programmes, and employee engagement initiatives.
• Handle general administrative duties such as filing, correspondence, and document control.
• Manage office supplies, equipment, and logistics to ensure efficient operations.
• Support travel arrangements, accommodation bookings, and transport coordination for staff and visitors.
• Maintain an updated inventory of company assets, stationery, and consumables.
• Assist in organizing company meetings, workshops, and events.

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High level of integrity, confidentiality, and attention to detail.
• Ability to work under pressure in a fast-paced environment.
• Proactive and resourceful with a team-oriented mindset.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and HR information systems.

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• Member of ZIHRM (Zambia Institute of Human Resource Management) is a must.
• Knowledge of Zambian labour laws and HR practices.