Background information about the job or company (e.g., role context, company overview)

Zambia Sugar Plc. is an ABF Group sugar company and is the leading sugar producer in Zambia. Its main activities are the growing of sugar cane, the production and marketing of sugar and other sugar downstream products.

The company invites applications from suitably qualified and experienced persons to fill the following position in the Supply Chain Department to be based at Nakambala:

ISSUING CLERK x 1 – PERMANENT

This position reports to the Inventory Operations Controller.

Responsibilities or duties

Key Responsibilities

• Accountable for the smooth operation of the issuing section/counter.
• Receives and verifies all goods from receiving section against GRN’s and the physical binning of all incoming goods according to specifications and quality requirement in the correct bin locations.
• Receive reservations (MRs) from users and issue items authorized by the requisitioner to ensure that goods are issued to the correct department.
• Validate cost Centre’s in the systems for items to be collected should manual stores requisitions be utilized at times of the system unavailable.
• Identifies and collects goods from the stores bins by following the first in first out policy and capturing them in the ERP system (SAP).
• Issues goods to users by counting, weighing or measuring them to ascertain the correct quantity against the requisitioned quantity and ensuring the requisitioner signs on the requisition to acknowledge receipt of the issued goods.
• Capture all issues and return notes into the ERP system on a daily basis to update stock records and archive accordingly.
• Identify stock on hand discrepancies and flag to the Inventory Operations Controller for consideration during stock adjustments.
• Identify items that are deteriorating in quality or have expired and flag these goods to the Inventory Operations Controller as a possible recommendation for obsolescence.
• Report to the Inventory Operations Controller MIDs which are out of stock, but on demand for replenishment on a daily basis.
• Ensure goods that are to leave the operations are issued out with the appropriate documentation (i.e gate pass).
• Ensure that special stock is kept under controlled security at all times.
• Advise users about receipts of direct stock (OAR) items to ensure all goods are collected within 30 days in accordance with IIIovo audit requirements.
• Print daily issues report and promptly deal with issues raised by engaging with relevant stakeholders.
• Review issuing procedures and recommend changes to improve efficiency and productivity.
• Maintain housekeeping of designated issuing area and general stores (5S) in accordance with SHERQ and ISO standards (where applicable).
• Adhere to business procedures, policies and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).
• Ensure compliance to the FCFQ is achieved through rigorous engagement with group and internal audit (this includes maintaining relevance to current systems, policies & procedures).
• Execute any other duties that as assigned to by the supervisor from time to time.

Qualifications or requirements (e.g., education, skills)

• Grade 12 Certificate
• Certificate in Purchasing and Supply or better.
• Strong communication skills with experience in engaging with stakeholders at all levels.
• Computer literate.
• Strong numerical and analytical skills.
• Working knowledge of warehouse management system (SAP) advantageous.
• Suitably qualified applicants must provide certificates which have been verified by the Zambia Qualifications Authority (ZAQA).

Experience needed

• 1-2 years’ experience in general stores advantageous.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Applicants shall be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.
• Should you not hear from us within 4 weeks after the closing date, please accept that your application was unsuccessful.

• Accountable for the smooth operation of the issuing section/counter.
• Receives and verifies all goods from receiving section against GRN’s and the physical binning of all incoming goods according to specifications and quality requirement in the correct bin locations.
• Receive reservations (MRs) from users and issue items authorized by the requisitioner to ensure that goods are issued to the correct department.
• Validate cost Centre’s in the systems for items to be collected should manual stores requisitions be utilized at times of the system unavailable.
• Identifies and collects goods from the stores bins by following the first in first out policy and capturing them in the ERP system (SAP).
• Issues goods to users by counting, weighing or measuring them to ascertain the correct quantity against the requisitioned quantity and ensuring the requisitioner signs on the requisition to acknowledge receipt of the issued goods.
• Capture all issues and return notes into the ERP system on a daily basis to update stock records and archive accordingly.
• Identify stock on hand discrepancies and flag to the Inventory Operations Controller for consideration during stock adjustments.
• Identify items that are deteriorating in quality or have expired and flag these goods to the Inventory Operations Controller as a possible recommendation for obsolescence.
• Report to the Inventory Operations Controller MIDs which are out of stock, but on demand for replenishment on a daily basis.
• Ensure goods that are to leave the operations are issued out with the appropriate documentation (i.e gate pass).
• Ensure that special stock is kept under controlled security at all times.
• Advise users about receipts of direct stock (OAR) items to ensure all goods are collected within 30 days in accordance with IIIovo audit requirements.
• Print daily issues report and promptly deal with issues raised by engaging with relevant stakeholders.
• Review issuing procedures and recommend changes to improve efficiency and productivity.
• Maintain housekeeping of designated issuing area and general stores (5S) in accordance with SHERQ and ISO standards (where applicable).
• Adhere to business procedures, policies and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).
• Ensure compliance to the FCFQ is achieved through rigorous engagement with group and internal audit (this includes maintaining relevance to current systems, policies & procedures).
• Execute any other duties that as assigned to by the supervisor from time to time.

• Strong communication skills with experience in engaging with stakeholders at all levels.
• Computer literate.
• Strong numerical and analytical skills.
• Working knowledge of warehouse management system (SAP) advantageous.

• Grade 12 Certificate
• Certificate in Purchasing and Supply or better.
• Suitably qualified applicants must provide certificates which have been verified by the Zambia Qualifications Authority (ZAQA).