Background information about the job or company (e.g., role context, company overview)

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”. Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results. Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Job title: Officer Receivables

Site: Kansanshi Mining Plc

Department: Finance

Section: Accounts Receivables

Position reports to: Senior Financial Accountant

Grade: 13

Direct reports: Senior Financial Accountant

Purpose

To reconcile and pay all local and foreign suppliers for goods delivered and service rendered to the company on time in a month as well as carry out other clerical work under the Finance Department.

Key Responsibilities

INTERCOMPANY TRADE

Accounts Receivables

Maintain up-to-date billing system.

Monitor customer account details for non-payments, delayed payments, and other irregularities.

Research and resolve payment discrepancies.

Generate age analysis.

Review AR aging to ensure compliance

Maintain accounts receivable customer files and records.

Follow established procedures for processing receipts and cash.

Process credit card payments.

Investigate and resolve customer queries, Process adjustments.

Assist with month-end closing.

Collect data and prepare monthly metric

Supervise staff below

Accounts Payables

The holder of this position will be required to adhere to all relevant requirements, policies, procedures and legal regulations pertaining to health, safety, environment and quality, as well as finance, human resources, and any other regulations as required by the company and relevant to the level of the role and responsibilities of the function.

Reconcile Supplier Accounts on monthly basis before payment is prepared

Processes supplier invoices on time without errors after invoices have been received and receipted by ware house

Investigate the outstanding invoices with price and quantity variances on the suppliers’ reconciliation for processing and payments

Ensure that all invoices on retentions are approved before the payment run is prepared

Ensure that suppliers are paid on time for the deliveries made in a particular month

Ensure that remittance advices are sent to the suppliers after payments have been posted to the Bank.

Ensure that all payment documents are filed after payments have been transmitted to the Bank.

Ensure that all payment documents are filed after payments have been transmitted to the Bank.

Ensure that all Accounts Payable correspondence are filed

Ensure that communication to the supplier is on email.

Perform any other reasonable task as directed by immediate Supervisor

Qualifications

Behavioural Traits

Operational Requirements

• Maintenance of netting accounts and correspondence
• Run and dispatch of customers statements for intercompany AR/AP
• Intercompany reconciliation including quarterly Intercompany reconciliation via Reconciliation tools.
• Continuous process improvement within Intercompany issues (root cause analysis and action about missing or wrong coding on intercompany invoices follow up on missing and wrong coding)
• Assisting Group Accounting with the Intercompany improvement project
• Prepares monthly allocation of service company activity, conducts analysis of trends and uses professional judgment to settle variances.
• Authorizes the initiation of monthly data jobs to support the allocation process.
• Maintains allocation tables, update as necessary and analyse outputs to support the monthly closing procedures.
• Performs complex analytical assignments and prepares accounting related reports
• Provides expertise on processes or issues to the assigned team and work stream
• Reconciliation of GL balances on intercompany accounts to the source systems
• Cost Centre analysis support
• Check and explain account balances, outstanding items and confirm all posted and ready for payment open items
• Prepare and initiate payment run for all intercompany transactions in accordance
• Maintain up-to-date billing system.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Research and resolve payment discrepancies.
• Generate age analysis.
• Review AR aging to ensure compliance
• Maintain accounts receivable customer files and records.
• Follow established procedures for processing receipts and cash.
• Process credit card payments.
• Investigate and resolve customer queries, Process adjustments.
• Assist with month-end closing.
• Collect data and prepare monthly metric
• Supervise staff below
• Reconcile Supplier Accounts on monthly basis before payment is prepared
• Processes supplier invoices on time without errors after invoices have been received and receipted by ware house
• Investigate the outstanding invoices with price and quantity variances on the suppliers’ reconciliation for processing and payments
• Ensure that all invoices on retentions are approved before the payment run is prepared
• Ensure that suppliers are paid on time for the deliveries made in a particular month
• Ensure that remittance advices are sent to the suppliers after payments have been posted to the Bank.
• Ensure that all payment documents are filed after payments have been transmitted to the Bank.
• Ensure that all payment documents are filed after payments have been transmitted to the Bank.
• Ensure that all Accounts Payable correspondence are filed
• Ensure that communication to the supplier is on email.
• Perform any other reasonable task as directed by immediate Supervisor

• Strong knowledge of GAAP, especially around revenue recognition rules
• Initiative and organizational skills
• Good analytical skills

• Minimum of a Grade 12 School Certificate or its equivalent
• ACCA Level 1, ZICA, Certificate in Accounts & Business Studies