Background

Huachen International Supply Chain Limited seeks to employ Operations Assistant Interns in the Operations Department to join our growing team.

POSITION:

Operations Assistant Interns (X2)

DEPARTMENT:

Operations

LOCATION:

Ndola

JOB PURPOSE

To oversee operational flow of our fleet. Responsible for supervising drivers, managing loading procedures, and ensuring the smooth execution of transport operations from start to finish.

MAIN DUTIES AND RESPONSIBILITIES

1. Driver Communication & Supervision:

Effectively communicate and supervise drivers regarding the loading plan, ensuring all necessary steps are followed.

2. Loading Orders:

Send out detailed and timely loading orders to drivers, ensuring accuracy and compliance with transportation requirements.

3. Tracking Reports:

Send out daily tracking reports by 09:00 hours to all clients, providing updates on the fleet’s status, progress, and any delays.

4. Expediting Operations:

Expedite loading, border crossing, and offloading procedures to minimize delays and ensure the timely delivery of goods.

5. Demurrage Management:

Handle and process demurrage requests after 3 days of delays or as per contractual terms, ensuring all protocols are followed.

6. Manifest Generation:

Generate accurate manifests for loaded fleets, ensuring proper documentation and compliance with all regulations.

7. Receiving of PODs and Receipts.

Shall be responsible for receiving of receipts for completed trips and PODs from drivers. And will proceed to scan the copies and submit to the supervisor.

QUALIFICATIONS AND EXPERIENCE

1. Education:

Bachelor’s degree or Diploma in Logistics & Transport, Purchasing & Supply or related Field.

2. Residency:

Must be resident in Ndola, Kitwe or the Copperbelt.

3. Experience:

No experience required, graduates encouraged to apply.

OTHER REQUIREMENTS

1. Skills:

Strong communication and organisational skills.

2. Work Ethic:

Ability to work under pressure and manage tight timelines.

3. Attributes:

Attention to detail and the ability to manage multiple tasks simultaneously.

4. Technical Skills:

Knowledge of Microsoft operating tools.

• Effectively communicate and supervise drivers regarding the loading plan, ensuring all necessary steps are followed.
• Send out detailed and timely loading orders to drivers, ensuring accuracy and compliance with transportation requirements.
• Send out daily tracking reports by 09:00 hours to all clients, providing updates on the fleet’s status, progress, and any delays.
• Expedite loading, border crossing, and offloading procedures to minimize delays and ensure the timely delivery of goods.
• Handle and process demurrage requests after 3 days of delays or as per contractual terms, ensuring all protocols are followed.
• Generate accurate manifests for loaded fleets, ensuring proper documentation and compliance with all regulations.
• Responsible for receiving of receipts for completed trips and PODs from drivers.
• Scan received copies and submit to the supervisor.

• Strong communication skills
• Organisational skills
• Ability to work under pressure
• Ability to manage tight timelines
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Knowledge of Microsoft operating tools

• Bachelor’s degree or Diploma in Logistics & Transport, Purchasing & Supply or related Field.
• Must be resident in Ndola, Kitwe or the Copperbelt.
• No experience required, graduates encouraged to apply.