Personal Assistant to the Managing Director
2025-07-14T18:52:45+00:00
Enigma Pharmaceuticals Limited
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_9195/logo/Enigma%20Pharmaceuticals%20Limited.png
https://www.greatzambiajobs.com/jobs/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Pharmaceutical
Admin & Office
2025-08-08T17:00:00+00:00
Zambia
8
Position Overview
The Personal Assistant (PA) will provide administrative and executive support to the Managing Director (MD) to ensure efficient management of daily operations. This role requires strong organizational, communication, and interpersonal skills, as well as the ability to handle sensitive information with the utmost discretion.
Key Responsibilities
- Manage and maintain the MD’s calendar, appointments, meetings, and travel itineraries.
- Screen incoming calls, emails, and correspondence, prioritizing urgent matters and responding on behalf of the MD when necessary.
- Prepare reports, presentations, and briefing documents for meetings.
- Organize internal and external meetings, including preparation of agendas and minutes.
- Liaise with departments, clients, partners, and suppliers on behalf of the MD.
- Handle confidential and personal matters with professionalism and discretion.
- Maintain an efficient filing system (electronic and hardcopy).
- Provide administrative support in procurement and project coordination when needed.
- Perform any other tasks as assigned by the MD.
Minimum Qualifications and Experience
- Diploma or Degree in Business Administration, Public Administration, Secretarial Studies, or a related field.
- Minimum 2 years of experience in a similar role supporting senior management.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work under pressure and with minimal supervision.
- High level of integrity, discretion, and professionalism.
- Strong interpersonal skills and emotional intelligence.
What We Offer
- A dynamic and growing work environment.
- The opportunity to work closely with executive leadership.
- Exposure to strategic decision-making processes.
- A competitive remuneration package.
Manage and maintain the MD’s calendar, appointments, meetings, and travel itineraries. Screen incoming calls, emails, and correspondence, prioritizing urgent matters and responding on behalf of the MD when necessary. Prepare reports, presentations, and briefing documents for meetings. Organize internal and external meetings, including preparation of agendas and minutes. Liaise with departments, clients, partners, and suppliers on behalf of the MD. Handle confidential and personal matters with professionalism and discretion. Maintain an efficient filing system (electronic and hardcopy). Provide administrative support in procurement and project coordination when needed. Perform any other tasks as assigned by the MD.
Diploma or Degree in Business Administration, Public Administration, Secretarial Studies, or a related field. Minimum 2 years of experience in a similar role supporting senior management. Strong organizational and time management skills. Excellent verbal and written communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work under pressure and with minimal supervision. High level of integrity, discretion, and professionalism. Strong interpersonal skills and emotional intelligence.
JOB-687551fdc34de
Vacancy title:
Personal Assistant to the Managing Director
[Type: FULL_TIME, Industry: Pharmaceutical, Category: Admin & Office]
Jobs at:
Enigma Pharmaceuticals Limited
Deadline of this Job:
Friday, August 8 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Monday, July 14 2025, Base Salary: Not Disclosed
Similar Jobs in Zambia
Learn more about Enigma Pharmaceuticals Limited
Enigma Pharmaceuticals Limited jobs in Zambia
JOB DETAILS:
Position Overview
The Personal Assistant (PA) will provide administrative and executive support to the Managing Director (MD) to ensure efficient management of daily operations. This role requires strong organizational, communication, and interpersonal skills, as well as the ability to handle sensitive information with the utmost discretion.
Key Responsibilities
- Manage and maintain the MD’s calendar, appointments, meetings, and travel itineraries.
- Screen incoming calls, emails, and correspondence, prioritizing urgent matters and responding on behalf of the MD when necessary.
- Prepare reports, presentations, and briefing documents for meetings.
- Organize internal and external meetings, including preparation of agendas and minutes.
- Liaise with departments, clients, partners, and suppliers on behalf of the MD.
- Handle confidential and personal matters with professionalism and discretion.
- Maintain an efficient filing system (electronic and hardcopy).
- Provide administrative support in procurement and project coordination when needed.
- Perform any other tasks as assigned by the MD.
Minimum Qualifications and Experience
- Diploma or Degree in Business Administration, Public Administration, Secretarial Studies, or a related field.
- Minimum 2 years of experience in a similar role supporting senior management.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work under pressure and with minimal supervision.
- High level of integrity, discretion, and professionalism.
- Strong interpersonal skills and emotional intelligence.
What We Offer
- A dynamic and growing work environment.
- The opportunity to work closely with executive leadership.
- Exposure to strategic decision-making processes.
- A competitive remuneration package.
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
All Jobs | QUICK ALERT SUBSCRIPTION
