Procurement Officer

Ezra Energy Limited

Full-time

Lusaka

17h ago

Coordination of Purchases

a) Ensure all control procedures set for procurement sections are always adhered to.

b) Ensure and confirm there is no replication of items or equipment’s being purchased.

c) Monitor the delivery of all goods and services to ensure that items are delivered as per orders and advice on any deviation

d) Identification of needs from user departments through weekly standard

e) Involve the user departments when purchasing items and understand the use of equipment/ spares being purchased.

f) Ensure uninterrupted flow of materials, items & services from external sources through effective management of the procurement processes.

g) Coordinate purchasing activities e.g., annual tendering process, whilst ensuring the company’s cost structure is protected and that we obtain best value for money on all supplies.

h) Raising purchase orders to respective suppliers based on user department’s requirements and following up with accounts team regarding payment.

Negotiations with External Suppliers

i) Negotiate with suppliers, raise purchase Indents, draft contracts with selected suppliers with approval from the Procurement Manager.

j) Ensure that all suppliers have gone through the pre-qualification processes before engaging business with them.

k) Vetting of suppliers and ensure that the selected suppliers are credible, reliable and capable of delivering required goods and/or services.

l) Negotiate with the suppliers on the best payment terms, price options and discounts.

m) Estimate and establish cost parameters and budgets for purchases.

n) Make professional decisions in a fast-paced environment.

o) Keeping a detailed and organized stocks control management system for auditing purposes.

p) Conduct market research to identify potential suppliers suitable to fulfilling our requirement

q) Inviting and analyzing negotiated quotations through submission of Standard quote comparison

r) Coordinating delivery of goods within specified lead time with suppliers by confirming PO, Delivery note, invoice match quality and specifications before acceptance of goods

• Ensure all control procedures set for procurement sections are always adhered to.
• Ensure and confirm there is no replication of items or equipment’s being purchased.
• Monitor the delivery of all goods and services to ensure that items are delivered as per orders and advice on any deviation
• Identification of needs from user departments through weekly standard
• Involve the user departments when purchasing items and understand the use of equipment/ spares being purchased.
• Ensure uninterrupted flow of materials, items & services from external sources through effective management of the procurement processes.
• Coordinate purchasing activities e.g., annual tendering process, whilst ensuring the company’s cost structure is protected and that we obtain best value for money on all supplies.
• Raising purchase orders to respective suppliers based on user department’s requirements and following up with accounts team regarding payment.
• Negotiate with suppliers, raise purchase Indents, draft contracts with selected suppliers with approval from the Procurement Manager.
• Ensure that all suppliers have gone through the pre-qualification processes before engaging business with them.
• Vetting of suppliers and ensure that the selected suppliers are credible, reliable and capable of delivering required goods and/or services.
• Negotiate with the suppliers on the best payment terms, price options and discounts.
• Estimate and establish cost parameters and budgets for purchases.
• Make professional decisions in a fast-paced environment.
• Keeping a detailed and organized stocks control management system for auditing purposes.
• Conduct market research to identify potential suppliers suitable to fulfilling our requirement
• Inviting and analyzing negotiated quotations through submission of Standard quote comparison
• Coordinating delivery of goods within specified lead time with suppliers by confirming PO, Delivery note, invoice match quality and specifications before acceptance of goods

• Negotiation
• Market Research
• Decision Making
• Stock Control Management
• Supplier Vetting
• Contract Drafting
• Purchase Order Management
• Communication
• Coordination

• Experience in procurement processes.
• Ability to negotiate effectively.
• Proficiency in market research.
• Strong decision-making skills.
• Organized and detail-oriented for stock control.
• Familiarity with supplier pre-qualification and vetting.
• Ability to draft contracts.
• Experience in raising purchase orders.
• Understanding of cost parameters and budgets.
• Ability to work in a fast-paced environment.
• Familiarity with tendering processes.