Background

The Zambia Institute of Mass Communication (ZAMCOM) was established under the ZAMCOM Act of Parliament of 1996 to provide Communications and Media training and production services.

ZAMCOM is inviting applications from suitably qualified and experienced candidates to fill in the following position;

JOB PURPOSE

To manage and coordinate procurement activities for both the Lodge and Trust Institution, ensuring efficiency, cost-effectiveness, and compliance with procurement policies and procedures.

KEY RESPONSIBILITIES

• Develops and implements procurement plans in line with institutional needs and budgets.
• Ensures procurement activities adhere to policies, procedures, and regulatory requirements.
• Develops reliable sources of supply for goods and services.
• Establishes and maintains cordial relationships with vendors and suppliers.
• Negotiates cost-effective deals while ensuring quality and timely delivery.
• Monitors supplier performance and compliance with contractual terms.
• Prepares and monitors bid documents to ensure compliance with the bidding process.
• Conducts bid analysis and provide recommendations on purchases.
• Tracks orders and deliveries to ensure timely receipt of goods and services.
• Monitors and enforces expediting of delayed orders with suppliers.
• Resolves procurement-related issues with suppliers and internal clients.
• Updates and maintains complete and accurate procurement records for audit and future reference.
• Prepares quarterly procurement reports for management review.
• Perform any other duties as may be assigned by the supervisor.

QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIRED

• Grade Twelve (12) School Certificate.
• Bachelor of Science in Public Procurement or equivalent.
• Professional certification in procurement (e.g., CIPS, ZIPS membership)
• At least 3 years working experience
• Knowledge of ERP procurement systems.
• Strong analytical and negotiation skills.
• Excellent organizational and communication skills.
• High ethical standards and confidentiality in procurement processes.
• Excellent communication and interpersonal skills to manage relationships with internal stakeholders and suppliers.
• Meticulous attention to detail to ensure accuracy in procurement processes and documentation.

• Develops and implements procurement plans in line with institutional needs and budgets.
• Ensures procurement activities adhere to policies, procedures, and regulatory requirements.
• Develops reliable sources of supply for goods and services.
• Establishes and maintains cordial relationships with vendors and suppliers.
• Negotiates cost-effective deals while ensuring quality and timely delivery.
• Monitors supplier performance and compliance with contractual terms.
• Prepares and monitors bid documents to ensure compliance with the bidding process.
• Conducts bid analysis and provide recommendations on purchases.
• Tracks orders and deliveries to ensure timely receipt of goods and services.
• Monitors and enforces expediting of delayed orders with suppliers.
• Resolves procurement-related issues with suppliers and internal clients.
• Updates and maintains complete and accurate procurement records for audit and future reference.
• Prepares quarterly procurement reports for management review.
• Perform any other duties as may be assigned by the supervisor.

• Strong analytical and negotiation skills.
• Excellent organizational and communication skills.
• High ethical standards and confidentiality in procurement processes.
• Excellent communication and interpersonal skills to manage relationships with internal stakeholders and suppliers.
• Meticulous attention to detail to ensure accuracy in procurement processes and documentation.
• Knowledge of ERP procurement systems.

• Grade Twelve (12) School Certificate.
• Bachelor of Science in Public Procurement or equivalent.
• Professional certification in procurement (e.g., CIPS, ZIPS membership)