About Us:

Massbreed Investment Zambia Limited is a leading supplier of high-quality commercial vehicles and equipment, representing globally renowned brands such as FAW Trucks,Construction Equipment, and Golden Dragon Buses. We are committed to delivering reliable, affordable, and terrain-appropriate solutions for the African market.

Key Responsibilities:

• To manage the Front Office.
• To maintain the showroom on a daily basis to match the standard and making sure it preserves the corporate image.
• Coordinate and maintain the appearance of the bonded warehouse at all times.
• To reconciliation of generator fuel and electricity uasage and place orders in time.
• To keep updated records of canteen, office expenses and costs.
• To monitoring and ordering office supplies in collaboration with sales admin.
• Customer updates and working closely with service advisor.
• Creating quotations for clients.
• Weekly report on how many quotes sent and status
• Takes and disseminates messages timeously to the respective recipients
• Receives and record all parcels and mail/letters
• Timorously sends parcels and letters to the respective recipients
• Handles walk in customer complaints in liaison with respective departmental heads.
• Providing administrative support
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage phone calls and correspondence on behalf of the Corporate (e-mail, letters, packages etc.)
• Track stocks of office supplies, make sure it’s always available and place orders on time always.
• Diary management and arranging appointments, booking meeting rooms and times for the Corporate.
• General office management such as ordering stationery and making sure the company have adequate furniture at any given time.
• Supervise cleaning agents and make sure all areas are always clean.
• Maintains relationships with clients by providing support, information and guidance.
• Any other duties as delegated by the Supervisor

Qualifications & Experience:

• Diploma or Certificate in any business or related field
• Minimum of 2-year experience in a similar role is an added advantage
• Proficiency in Microsoft suit
• Strong attention to detail and numerical accuracy
• Good communication and organizational skills
• Ability to work independently and as part of a team

• To manage the Front Office.
• To maintain the showroom on a daily basis to match the standard and making sure it preserves the corporate image.
• Coordinate and maintain the appearance of the bonded warehouse at all times.
• To reconciliation of generator fuel and electricity uasage and place orders in time.
• To keep updated records of canteen, office expenses and costs.
• To monitoring and ordering office supplies in collaboration with sales admin.
• Customer updates and working closely with service advisor.
• Creating quotations for clients.
• Weekly report on how many quotes sent and status
• Takes and disseminates messages timeously to the respective recipients
• Receives and record all parcels and mail/letters
• Timorously sends parcels and letters to the respective recipients
• Handles walk in customer complaints in liaison with respective departmental heads.
• Providing administrative support
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage phone calls and correspondence on behalf of the Corporate (e-mail, letters, packages etc.)
• Track stocks of office supplies, make sure it’s always available and place orders on time always.
• Diary management and arranging appointments, booking meeting rooms and times for the Corporate.
• General office management such as ordering stationery and making sure the company have adequate furniture at any given time.
• Supervise cleaning agents and make sure all areas are always clean.
• Maintains relationships with clients by providing support, information and guidance.
• Any other duties as delegated by the Supervisor

• Proficiency in Microsoft suit
• Strong attention to detail and numerical accuracy
• Good communication and organizational skills
• Ability to work independently and as part of a team

• Diploma or Certificate in any business or related field
• Minimum of 2-year experience in a similar role is an added advantage