About SGC Investments Limited

SGC Investments Limited, a professional company which deals with global transportation, fuels, quick marks and logistics service company, we provide our clients with a wide range of tailor-made solutions services to aim at exceeding our clients’ expectations. Dreaming big is in our DNA hence we give our employees a sense of pride and that of belonging to one of the biggest brand in Southern Africa.

The Culture

We enjoy a strong sense of teamwork, community, career growth, and work/life balance. We actively seek team members who will add value to the business and strength to our culture. Treating others with respect and compassion is at the core of the SGC Investments philosophy. We provide a safe and positive working environment for our employees and offer opportunities to grow, both personally and professionally.

Position Summary

This position is based in Ndola, Zambia.

Core Responsibilities

• Organization & Filing: Systematically classify, label, and file both paper and electronic documents.
• Data Entry: Input and update information in databases and records management systems, ensuring accuracy.
• Retrieval: Locate and provide requested documents to authorized personnel quickly and efficiently.
• Digitization: Scan physical documents to convert them into digital formats.
• Archiving & Destruction: Prepare files for long-term storage or oversee their secure disposal according to retention schedules.
• Confidentiality: Handle sensitive data with discretion, adhering to data protection laws.

Key Duties

• Maintain file management systems and document tracking logs.
• Support departmental audits and investigations by providing documentation.
• Process incoming/outgoing correspondence and manage mail.
• Perform general clerical support, including typing and answering phones.

Qualifications/Experience/Skills

• A Diploma / Certificate in Records Management or related.
• Strong organizational and time-management skills.
• Meticulous attention to detail.
• Proficiency with computers and records management software.
• Integrity and trustworthiness for handling confidential data
• Minimum of 3 years’ work experience logistics will be an added advantage.
• Team player.

• Organization & Filing: Systematically classify, label, and file both paper and electronic documents.
• Data Entry: Input and update information in databases and records management systems, ensuring accuracy.
• Retrieval: Locate and provide requested documents to authorized personnel quickly and efficiently.
• Digitization: Scan physical documents to convert them into digital formats.
• Archiving & Destruction: Prepare files for long-term storage or oversee their secure disposal according to retention schedules.
• Confidentiality: Handle sensitive data with discretion, adhering to data protection laws.
• Maintain file management systems and document tracking logs.
• Support departmental audits and investigations by providing documentation.
• Process incoming/outgoing correspondence and manage mail.
• Perform general clerical support, including typing and answering phones.

• Strong organizational and time-management skills.
• Meticulous attention to detail.
• Proficiency with computers and records management software.
• Integrity and trustworthiness for handling confidential data
• Team player.

• A Diploma / Certificate in Records Management or related.