Registry Clerk
2025-05-19T11:46:47+00:00
Development Aid from People to People (DAPP)
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http://www.dappzambia.org/
FULL_TIME
Nonprofit, and NGO
Management
2025-05-23T17:00:00+00:00
Zambia
8
Development Aid from People to People (DAPP) is a nationally registered NGO working with development projects within the field of education, health, agriculture and other poverty alleviation programmes. Projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, CDC, Global Fund, WFP and others) as well as private sector organisations.
Development Aid from People to People (DAPP) is inviting suitably qualified and experienced persons to apply for the position of Registry Clerk.
Job Summary:
To provide efficient and effective central registry support service to the Human Resource Department.
The position will be based in Ndola.
1. Job responsibilities:
1. Ensures that all personnel files are placed in their rightful places in the filing cabinets/ racks.
2. Files all documents as they are received from various projects.
3. Archives files and records in the cabinets/ containers and keeps a record of the same.
4. Sorts out in coming mail from different projects to distribute to relevant personnel.
5. Assists the Human Resources team in locating files when need arises.
6. Ensures the Personnel checklist is updated and new employees are added to the checklist once recruited.
7. Opens new files for newly recruited employees ensuring all documents are on file.
8. Helps in scanning and photocopying Human Resource documents.
9. Records documents and file movements.
10. Performs any other tasks assigns in the HR office, within the level of competence.
2. Basic Requirements:
2.1 Certificate in Records Management, Registry duties, or Human Resources Management or Administration.
2.2 At least one (01) year experience in the same, or similar position.
2.3 Affiliation to the Zambia Institute of Human Resources Management (ZIHRM).
2.4 Maintains the highest levels of confidentiality.
2.5 Academic/professional qualifications should be assessed by Zambia Qualifications Authority (ZAQA).
1.1 Participates in the recruitment process, including; posting vacant positions, reviewing Curriculum Vitae and employment applications, screening candidates, developing and administering tests and selection tools, coordinating interviews, conducting reference/ background checks, documenting selection outcomes and giving feedback to unsuccessful candidates. 1.2 Conducts on-boarding to integrate new staff members into the DAPP organizational culture and practices, including registration for health insurance, pension, tax obligations, etc. 1.3 Maintains the Human Resource Information System (HRIS): Capturing key employee data and consistently updating it, producing required reports on the due dates, maintaining excellent relationship with provider of the HRIS software and ensuring compliance with relevant legislation. 1.4 Supports the preparation and processing of monthly payroll; by collating and verifying monthly payroll inputs, maintaining accurate payroll records for all employees, responding to payroll-related queries and resolving discrepancies, coordinating with Finance/ Payroll Accountant to ensure timely salary disbursements, tracking contract expirations, salary adjustments and promotions for payroll updates and ensuring confidentiality and security of payroll and all employee information. 1.5 Tracks expiration dates of contracts and probationary periods and drafts confirmation letters, probation period extensions, new contract offers and notices of non-contract offers. 1.6 Maintains up-to-date electronic leave records (annual, sick, maternity, etc.) and ensures proper leave applications, approvals, and balance tracking. 1.7 Provides advice, analysis and guidance on the interpretation of human resources policies and procedures and labour laws. 1.8 Compiles, researches and analyzes data and information to assist management with special projects/ changes. 1.9 Provides assistance with employee relations, such as participating in investigations, analyzing and recommending solutions to resolve basic employee concerns and issues, as well as employee welfare initiatives, events, etc. 1.10 Facilitates off-boarding of employees; ensuring all exit procedures are complied with; including Certificate of Handover and exit interviews. 1.11 Participates in other adhoc tasks within the HR office, which may include clerical work.
2.1 Certificate in Records Management, Registry duties, or Human Resources Management or Administration. 2.2 At least one (01) year experience in the same, or similar position. 2.3 Affiliation to the Zambia Institute of Human Resources Management (ZIHRM). 2.4 Maintains the highest levels of confidentiality. 2.5 Academic/professional qualifications should be assessed by Zambia Qualifications Authority (ZAQA).
2.1 Certificate in Records Management, Registry duties, or Human Resources Management or Administration. 2.2 At least one (01) year experience in the same, or similar position. 2.3 Affiliation to the Zambia Institute of Human Resources Management (ZIHRM). 2.4 Maintains the highest levels of confidentiality. 2.5 Academic/professional qualifications should be assessed by Zambia Qualifications Authority (ZAQA).
JOB-682b1a270d72e
Vacancy title:
Registry Clerk
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Management]
Jobs at:
Development Aid from People to People (DAPP)
Deadline of this Job:
Friday, May 23 2025
Duty Station:
Ndola | Ndola | Zambia
Summary
Date Posted: Monday, May 19 2025, Base Salary: Not Disclosed
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Learn more about Development Aid from People to People (DAPP)
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JOB DETAILS:
Development Aid from People to People (DAPP) is a nationally registered NGO working with development projects within the field of education, health, agriculture and other poverty alleviation programmes. Projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, CDC, Global Fund, WFP and others) as well as private sector organisations.
Development Aid from People to People (DAPP) is inviting suitably qualified and experienced persons to apply for the position of Registry Clerk.
Job Summary:
To provide efficient and effective central registry support service to the Human Resource Department.
The position will be based in Ndola.
1. Job responsibilities:
1. Ensures that all personnel files are placed in their rightful places in the filing cabinets/ racks.
2. Files all documents as they are received from various projects.
3. Archives files and records in the cabinets/ containers and keeps a record of the same.
4. Sorts out in coming mail from different projects to distribute to relevant personnel.
5. Assists the Human Resources team in locating files when need arises.
6. Ensures the Personnel checklist is updated and new employees are added to the checklist once recruited.
7. Opens new files for newly recruited employees ensuring all documents are on file.
8. Helps in scanning and photocopying Human Resource documents.
9. Records documents and file movements.
10. Performs any other tasks assigns in the HR office, within the level of competence.
2. Basic Requirements:
2.1 Certificate in Records Management, Registry duties, or Human Resources Management or Administration.
2.2 At least one (01) year experience in the same, or similar position.
2.3 Affiliation to the Zambia Institute of Human Resources Management (ZIHRM).
2.4 Maintains the highest levels of confidentiality.
2.5 Academic/professional qualifications should be assessed by Zambia Qualifications Authority (ZAQA).
Work Hours: 8
Experience in Months: 12
Level of Education: professional certificate
Job application procedure
Interested in applying for this job? Click here to submit your application now.
- 3.1 Applications with detailed CV and at least 3 referees must be received by 23rd May, 2025.
- 3.2 The cover letter and CV must be one document, and the applicant’s name must be the name of the document.
- 3.3 Applicant must indicate in the application letter, the current, or the last gross salary received.
- 3.4 Indicate the job title as the subject of your email.
- 3.5 Please submit applications to: hr@dappzambia.org
- DAPP is an equal opportunity employer. Please note that only short-listed candidates will be contacted.
- Residents of Ndola are particularly encouraged to apply.
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