Vacancy title:
Registry Clerk

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management]

Jobs at:
National Prosecution Authority

Deadline of this Job:
Monday, August 4 2025

Duty Station:
Zambia | Lusaka | Zambia

Summary
Date Posted: Tuesday, July 29 2025, Base Salary: Not Disclosed

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JOB DETAILS:

To undertake the provision and maintenance of registry services in order to enhance storage and retrieval of information.

Key Responsibilities

1. Mail Management

• Maintains accurately and timely Register of incoming and outgoing mail in order to prevent misdirection and/or loss
• Records all correspondence in the mail register
• Distributes mail to respective offices/departments

2. File Management

• Undertakes timely file circulation in order to facilitate decision making
• Maintains an efficient filing system (alphabetical/numerical)
• Ensures proper file tracking and movement records

3. Records Maintenance

• Prepares timely and accurately files inventory in order to facilitate efficient storage and retrieval of information
• Conducts periodic file audits
• Implements records retention and disposal schedules

4. General Registry Duties

• Provides file retrieval services to staff
• Maintains confidentiality of sensitive documents
• Ensures proper storage conditions for records

Qualifications & Experience

Mandatory Requirements

• Grade Twelve (12) School Certificate or its equivalent
• Certificate in Records Management or its equivalent
• Must be a Zambian citizen

Preferred Qualifications

• Minimum of one (1) year post-qualification work experience in a busy office
• Knowledge of electronic records management systems

Required Skills & Attributes

Essential Skills

• Excellent oral and written skills
• Able to write comprehensive reports
• Able to communicate effectively in English
• Computer literate

Professional Attributes

• Strong organizational skills
• Attention to detail
• Confidentiality and integrity
• Ability to work with minimal supervision

Work Conditions

• Office environment
• May require lifting/moving of files
• Regular interaction with staff at all levels

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

Job application procedure

Application letters accompanied by certified copies of Academic and Professional Certificates, Curriculum Vitae, and the National Registration Card (NRC), all placed in ONE PDF FILE, should be addressed to the Acting Chief Administrator electronically ONLY to jobs@npa.gov.zm by close of business on 4^th August, 2025. The application should indicate which Position, Province and Duty Station being sought or applied for.

All Foreign qualifications should be interpreted/graded by Zambia Qualifications Authority.

NB:

• Indicate the position applied for in the subject line of the email, scan and send a handwritten application letter with all relevant documentation in One PDF File.
• Applications without a handwritten letter and position indicated shall not be considered.
• Please note that only short-listed candidates shall be contacted.

NPA is an Equal Opportunity Employer

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