The Learning Ladder Academy & Montessori school in Lusaka is offering the Oxford International Primary & Montessori Curriculum. At The Learning Ladder, we are moving from reactive management to proactive, collective accountability. We are seeking a highly competent and detail-oriented Senior Accountant to oversee the school’s financial management and ensure strong financial controls, compliance, and accurate reporting.

POSITION: SENIOR ACCOUNTANT

Location: Twinpalms Road, Lusaka and Kaleya Road, Lusaka

Start Date: To be Communicated upon selection

Key Responsibilities

1. Financial Records & Reporting

Maintain accurate and up-to-date accounting records for the school.

Prepare monthly, termly, and annual financial reports.

Ensure all financial transactions are correctly recorded and supported.

Provide timely and accurate financial information to management.

2. Budgeting & Financial Monitoring

Assist management in preparing the annual school budget.

Monitor expenditure against approved budgets and highlight variances.

Report overspending and provide recommendations for cost control.

Support management with basic financial forecasting and planning.

3. School Fees & Income Management

Oversee billing, collection, and reconciliation of school fees.

Monitor outstanding fees and follow up on overdue accounts.

Reconcile school fees with bank deposits and student records.

Manage approved discounts, scholarships, and payment plans.

4. Payments & Expense Management

Process and review supplier payments ensuring proper approvals.

Manage petty cash and staff expense claims.

Monitor school expenses and report any irregularities to management.

Ensure all payments are supported with appropriate documentation.

5. Payroll & Staff Costs

Prepare and process staff payroll accurately and on time.

Ensure correct calculation of salaries, allowances, and deductions.

Submit statutory deductions (PAYE, NAPSA, NHIMA, etc.) on time.

Provide payroll reports and staff cost analysis to management.

6. Tax & Statutory Compliance

Prepare and submit all statutory returns in line with regulatory requirements.

Ensure compliance with ZRA, NAPSA, NHIMA, and other relevant bodies.

Maintain accurate statutory records and schedules.

Update management on compliance matters and deadlines.

7. Audits & Financial Reviews

Prepare financial records and schedules for audits.

Liaise with external auditors and regulators.

Support management in addressing audit findings and recommendations.

8. Financial Controls & Governance

Ensure financial policies and procedures are adhered to at all times.

Confirm appropriate approvals are in place before payments are made.

Help prevent errors, losses, or misuse of school funds.

Maintain proper filing and record-keeping systems.

9. Systems & Process Improvement

Maintain and manage the school’s accounting system.

Ensure financial records are well organised and securely stored.

Recommend simple improvements to financial systems and processes.

10. Management Support

Provide financial advice and analysis to school management.

Support decision-making through accurate financial data.

Assist management with financial planning, reviews, and strategy.

Qualifications & Experience

Diploma or bachelor’s degree in accounting, Finance, or related field.

Professional qualification (ZICA, ACCA, CIMA, or equivalent) is an added advantage.

Minimum of 5 years’ experience, preferably in a school or similar organization.

Strong knowledge of Zambian tax and statutory requirements.

Experience with payroll processing and accounting systems (Any account package).

Skills & Competencies

High level of accuracy and attention to detail.

Strong analytical and reporting skills.

Excellent organizational and time management skills.

High level of integrity and confidentiality.

Ability to work independently and support management effectively.

• Maintain accurate and up-to-date accounting records for the school.
• Prepare monthly, termly, and annual financial reports.
• Ensure all financial transactions are correctly recorded and supported.
• Provide timely and accurate financial information to management.
• Assist management in preparing the annual school budget.
• Monitor expenditure against approved budgets and highlight variances.
• Report overspending and provide recommendations for cost control.
• Support management with basic financial forecasting and planning.
• Oversee billing, collection, and reconciliation of school fees.
• Monitor outstanding fees and follow up on overdue accounts.
• Reconcile school fees with bank deposits and student records.
• Manage approved discounts, scholarships, and payment plans.
• Process and review supplier payments ensuring proper approvals.
• Manage petty cash and staff expense claims.
• Monitor school expenses and report any irregularities to management.
• Ensure all payments are supported with appropriate documentation.
• Prepare and process staff payroll accurately and on time.
• Ensure correct calculation of salaries, allowances, and deductions.
• Submit statutory deductions (PAYE, NAPSA, NHIMA, etc.) on time.
• Provide payroll reports and staff cost analysis to management.
• Prepare and submit all statutory returns in line with regulatory requirements.
• Ensure compliance with ZRA, NAPSA, NHIMA, and other relevant bodies.
• Maintain accurate statutory records and schedules.
• Update management on compliance matters and deadlines.
• Prepare financial records and schedules for audits.
• Liaise with external auditors and regulators.
• Support management in addressing audit findings and recommendations.
• Ensure financial policies and procedures are adhered to at all times.
• Confirm appropriate approvals are in place before payments are made.
• Help prevent errors, losses, or misuse of school funds.
• Maintain proper filing and record-keeping systems.
• Maintain and manage the school’s accounting system.
• Ensure financial records are well organised and securely stored.
• Recommend simple improvements to financial systems and processes.
• Provide financial advice and analysis to school management.
• Support decision-making through accurate financial data.
• Assist management with financial planning, reviews, and strategy.

• High level of accuracy and attention to detail.
• Strong analytical and reporting skills.
• Excellent organizational and time management skills.
• High level of integrity and confidentiality.
• Ability to work independently and support management effectively.

• Diploma or bachelor’s degree in accounting, Finance, or related field.
• Professional qualification (ZICA, ACCA, CIMA, or equivalent) is an added advantage.
• Strong knowledge of Zambian tax and statutory requirements.
• Experience with payroll processing and accounting systems (Any account package).