Background information about the job or company (e.g., role context, company overview),

CFAO Mobility Zambia Limited

Responsibilities or duties,

Internal Control – PACI

• Conduct PACI and any other audit assigned and produce reports to management with recommendations to enhance effectiveness of internal controls.
• Set up and update company procedures related to PACI or internal controls.
• Monitor, promote and enforce compliance to PACI procedures.
• Report on any issues identified during the audit and propose mitigating measures to Management.
• Maintain and update an issue tracker that supports line managers in attending to issues raised from audit.
• Organizing training of staff on internal control and compliance with the aim of improving the control environment.
• Maintain records of training of staff on internal controls & compliance and the staff training register.

Compliance

• Monitor and update the company license and certificate registers for all applicable licenses.
• Ensure company annual returns for all entities in the CFAO Group are filed with PACRA and archived.
• Ensure all and any changes to the company legal structure are filed with PACRA and updated on the shareholder transfer book and shareholder registers.
• Maintain and monitor the company contracts with all business partners and update the contracts register.
• Assist in monitoring and enforcing compliance to CCPC, ABC, AML, CFT and TP procedures across the group.
• Monitor all cash transactions performed by the company’s cashiers for compliance to the FIC regulation.
• Assist in facilitating compliance audits with line manager, HoDs, external auditors and internal auditors.
• Assist in managing the company’s whistle-blower program.
• Assist in organizing training of staff on ABC and AML compliance with the aim of improving the control environment.

Others

• Support the Risk Mapping, Evaluation and Mitigation of operational and strategic risks for the Group.
• Conduct ad-hoc or fraud audits as may be requested by management.
• Maintain and review the preferred supplier registers.
• Review contracts with third parties before execution.
• Coordinate, track, and strategize for all litigations for or against the Company in conjunction with appointed attorneys.
• Coordinate submission and follow up of insurance claims.
• Any other task as requested by senior management.

Qualifications or requirements (e.g., education, skills),

Qualifications, Skills & Knowledge

• Degree in Finance/Business Administration/Law/Accounting or Audit.
• Master’s degree in relevant field an added advantage.
• Knowledge of various Acts of Parliament, Regulations and Statutory Instruments pertaining to the automotive industry.
• Proficiency in Excel, Word, and Audit software such as ACL/Thomson Reuters.
• Good Analytical, Communication and Interpersonal skills.

Experience needed,

12 months

Any other provided details (e.g., benefits, work environment, team info, or additional notes).

Key Relationships

Internally: Management Team, all the employees of the company.

Externally: Regulators (PACRA, CCPC, ACC, EIZ, FIC), Group Internal Auditors, External Auditors, Group Compliance Organization.

• Conduct PACI and any other audit assigned and produce reports to management with recommendations to enhance effectiveness of internal controls.
• Set up and update company procedures related to PACI or internal controls.
• Monitor, promote and enforce compliance to PACI procedures.
• Report on any issues identified during the audit and propose mitigating measures to Management.
• Maintain and update an issue tracker that supports line managers in attending to issues raised from audit.
• Organizing training of staff on internal control and compliance with the aim of improving the control environment.
• Maintain records of training of staff on internal controls & compliance and the staff training register.
• Monitor and update the company license and certificate registers for all applicable licenses.
• Ensure company annual returns for all entities in the CFAO Group are filed with PACRA and archived.
• Ensure all and any changes to the company legal structure are filed with PACRA and updated on the shareholder transfer book and shareholder registers.
• Maintain and monitor the company contracts with all business partners and update the contracts register.
• Assist in monitoring and enforcing compliance to CCPC, ABC, AML, CFT and TP procedures across the group.
• Monitor all cash transactions performed by the company’s cashiers for compliance to the FIC regulation.
• Assist in facilitating compliance audits with line manager, HoDs, external auditors and internal auditors.
• Assist in managing the company’s whistle-blower program.
• Assist in organizing training of staff on ABC and AML compliance with the aim of improving the control environment.
• Support the Risk Mapping, Evaluation and Mitigation of operational and strategic risks for the Group.
• Conduct ad-hoc or fraud audits as may be requested by management.
• Maintain and review the preferred supplier registers.
• Review contracts with third parties before execution.
• Coordinate, track, and strategize for all litigations for or against the Company in conjunction with appointed attorneys.
• Coordinate submission and follow up of insurance claims.
• Any other task as requested by senior management.

• Proficiency in Excel, Word, and Audit software such as ACL/Thomson Reuters.
• Good Analytical, Communication and Interpersonal skills.

• Degree in Finance/Business Administration/Law/Accounting or Audit.
• Master’s degree in relevant field an added advantage.
• Knowledge of various Acts of Parliament, Regulations and Statutory Instruments pertaining to the automotive industry.