The Role

The Senior Stores Officer will be responsible for managing a diverse inventory ranging from packaging materials, spies, fuel and hygiene chemicals to specialized engineering spares for our plant.

Key Responsibilities:

• Maintaining accurate and up-to-date inventory records for all materials, supplies, consumables, and assets.
• Implementing and monitoring stock control procedures to prevent shortages, overstocking, and discrepancies.
• Conducting regular stock counts (daily, weekly, monthly, and annual physical inventories) and reconciling differences promptly.
• Overseeing the receipt of all delivered items, ensuring quantities and specifications match purchase orders and delivery notes.
• Coordinating with Procurement on any discrepancies, damaged items, or supplier-related issues.
• Ensuring all goods are inspected for quality and compliance before acceptance.
• Preparing Goods Received Notes (GRNs) and updating inventory systems accordingly.
• Implementing labelling, coding, and bin-location systems for efficient warehouse organization.
• Implementing and maintaining robust inventory control systems (LIFO/FIFO).
• Managing the timely issuance of items based on approved requisitions.
• Ensuring proper documentation of all issued materials with accurate stock adjustments.
• Maintaining complete and accurate documentation for all store transactions (receipts, issues, returns, adjustments).
• Generating periodic inventory reports (daily/weekly/monthly) for management review.
• Supporting internal and external audits by maintaining transparent and traceable records.
• Providing real-time inventory data to Procurement to support informed purchasing decisions and communicating low stock levels and upcoming replenishment needs.
• Ensuring safe handling, storage, and disposal of materials following safety guidelines.
• Providing training, performance monitoring, and guidance to store personnel.

Key Requirements

• Diploma or Degree in Purchasing & Supply, Warehousing, or any related field.
• 5 years of experience in store or warehouse operations (FMCG environment will be an added advantage)
• Prior experience in a supervisory role preferred
• Strong analytical thinking, excellent communication, and the ability to work under pressure in a fast-paced environment.
• Computer literacy
• Attention to detail and organization skills
• Member of ZIPS

• Maintaining accurate and up-to-date inventory records for all materials, supplies, consumables, and assets.
• Implementing and monitoring stock control procedures to prevent shortages, overstocking, and discrepancies.
• Conducting regular stock counts (daily, weekly, monthly, and annual physical inventories) and reconciling differences promptly.
• Overseeing the receipt of all delivered items, ensuring quantities and specifications match purchase orders and delivery notes.
• Coordinating with Procurement on any discrepancies, damaged items, or supplier-related issues.
• Ensuring all goods are inspected for quality and compliance before acceptance.
• Preparing Goods Received Notes (GRNs) and updating inventory systems accordingly.
• Implementing labelling, coding, and bin-location systems for efficient warehouse organization.
• Implementing and maintaining robust inventory control systems (LIFO/FIFO).
• Managing the timely issuance of items based on approved requisitions.
• Ensuring proper documentation of all issued materials with accurate stock adjustments.
• Maintaining complete and accurate documentation for all store transactions (receipts, issues, returns, adjustments).
• Generating periodic inventory reports (daily/weekly/monthly) for management review.
• Supporting internal and external audits by maintaining transparent and traceable records.
• Providing real-time inventory data to Procurement to support informed purchasing decisions and communicating low stock levels and upcoming replenishment needs.
• Ensuring safe handling, storage, and disposal of materials following safety guidelines.
• Providing training, performance monitoring, and guidance to store personnel.

• Strong analytical thinking
• Excellent communication
• Ability to work under pressure in a fast-paced environment
• Computer literacy
• Attention to detail
• Organization skills

• Diploma or Degree in Purchasing & Supply, Warehousing, or any related field.
• Member of ZIPS