Background information about the job or company (e.g., role context, company overview)

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Context:

KMP Commercial’s primary purpose is to deliver value by providing safe, efficient and effective procurement and in-bound supply chain services in support of the Kansanshi Mining operations which include mining, processing and smelting. Value is achieved through the establishment or improvement of competitive supply markets for the purchase of goods and services. Value is enabled by highly capable people applying uniform best practice processes resulting in continuous supply chain improvement, enhanced corporate social responsibility and measurable savings for the Kansanshi Mine.

These objectives are achieved through a centralized KMP Commercial team who work with the Kansanshi operations to deliver value through optimised commercial terms, pricing and supply security as well as through development and implementation of supplier strategic initiatives through a few deep relationships. The Kansanshi Commercial team is on a journey of transformation and capability uplift and as part of that, a new category management approach to external expenditure is being introduced, to drive additional value and risk mitigation for the Kansanshi Operations.

Primary Purpose

The primary responsibility of the Commercial Contracts Superintendent is to work with the Kansanshi Operations stakeholders to develop a whole of business category strategy for the spend portfolio under management. The Commercial Contracts Superintendent will be managing both relationships with key Operational sponsors as well as with the senior executives at our supply partners. The Commercial Contracts Superintendent will be required to put in place plans and solutions to resolve complex supply problems within the portfolio. Will champion innovation, continuous improvement and procurement expertise. Will lead and deliver on the end-to-end sourcing process, which includes carrying out spend analysis, understanding business risks, managing tenders, negotiating with vendors, drafting supply agreements and driving improved supplier performance.

Responsibilities or duties

Key Performance Indicators

The role is measured against these generic KPI’s. Specific targets will be set as part of the annual setting of performance objectives.

• Improving team capability – coaching, training, maintaining a high standard.
• Maintaining strategic and critical suppliers under contract – contract coverage, expired contracts
• Delivering effective, quality supplier contracts – contract drafting and enforceability of clauses, in a timely manner
• Building strong/influential relationships with key HOD’s – providing sound commercial advice
• Initiating and delivering contract process improvements – to drive efficiency and effectiveness gains.
• Demonstrating control over contracting process – correct measures in place to identify issues and risks in delivery.

Key Accountabilities

Safety:

Maintain the highest standard of health and safety performance by implementing a personal safety plan, exhibiting behaviours consistent with zero tolerance, leading by example with colleagues, team members and suppliers and acting in accordance with Kansanshi Health and Safety policies.

Leadership:

• Building ever-increasing capability within the Contracts Team.
• Influencing and ensuring alignment with Commercial strategic objectives.
• Providing vision and setting targets that contribute to achieving Commercial and business objectives.
• Identifying opportunities for team development and driving initiatives to increase capability.
• Measuring the performance of the Contracts team – maintaining the performance dashboard.
• Escalating issues that require support from senior leadership.
• Working closely with commercial staff, ensuring project proposals do not prejudice later negotiation stages relating to price or other contractual matters

Procurement Strategy Development and Application:

• Collaborate with key stakeholders and develop a whole-of-business category strategy for the spend portfolio
• Understand long-term Operational requirements
• Conduct market research and analysis on the spend category, and identify supply market risks
• Conduct risk modeling and analysis on and develop mitigation actions
• Implement and execute supply chain and performance improvement initiatives
• Ensure documentation control of work instructions, forms, procedures, templates, etc.
• Drive systems & process automation in the Commercial Department, especially the use and adoption of Power BI reports, and an automated Service Request platform that tracks duration at every stage of SRs being processed through to completion. The system must identify the workload of Contracts Officers and highlight SRs that are not being completed within the set times

Supplier evaluation, Selection & Relationship Management:

• Identify and develop alternative sourcing opportunities
• Conduct supplier analysis and recommendations
• Build knowledge on supply and demand by the Operational department
• Play a lead role in measuring supplier performance and delivering improved outcomes
• Supplier data maintenance, data analysis, review and evaluation

Sourcing, Negotiation and Execution:

• Negotiating, drafting and recommending agreements with external customers, including price, balancing commercial interests with acceptable commercial and legal risks to the company
• Analyze and recommend desired contractual terms based on operational requirements
• Leading supplier negotiations, attending meetings, providing information to/from suppliers
• Lead negotiations with strategic partners / potential new vendors
• Re-evaluate and optimize existing supply agreements
• Managing the tender process
• Utilising existing contract templates to draft contracts suitable for the spend portfolio
• Contract management, implementation and execution
• Preparing and keeping under review standard contracts and associated legal documents for all aspects of research and enterprise activity, including commercialization

Service Delivery:

• Monitoring contracts' status and expiry dates and ensuring their renewal/ replacement in a timely manner.
• Operational and supplier relationship management
• Supplier and customer issue resolution
• Facilitate operational forecasting and planning
• Analyse operational requirements (support the development of Scopes of Work), including technical specifications and risks
• Project management and implementation
• Providing technical support where and when required
• Providing training where needed
• Conducting reporting and performance analysis

General:

• Alignment of the Contractsl function within the broader Kansanhi context
• Provision of support, guidance and advice to the management team
• Undertake other projects and tasks as allocated by your manager

Problem Solving

Typical problems may include:

• Gaining support from key stakeholders
• Access and accuracy of operational forecasts and historical data
• Work through complex supply and project issues in a timely manner that doesn’t affect the achievement of key milestones
• Conflict resolution with Operations and Supplier
• Understanding Operational business goals and developing a trusted relationship with key stakeholders

Qualifications or requirements (e.g., education, skills)

Experience needed

Inf

• Improving team capability – coaching, training, maintaining a high standard.
• Maintaining strategic and critical suppliers under contract – contract coverage, expired contracts
• Delivering effective, quality supplier contracts – contract drafting and enforceability of clauses, in a timely manner
• Building strong/influential relationships with key HOD’s – providing sound commercial advice
• Initiating and delivering contract process improvements – to drive efficiency and effectiveness gains.
• Demonstrating control over contracting process – correct measures in place to identify issues and risks in delivery.
• Maintain the highest standard of health and safety performance by implementing a personal safety plan, exhibiting behaviours consistent with zero tolerance, leading by example with colleagues, team members and suppliers and acting in accordance with Kansanshi Health and Safety policies.
• Building ever-increasing capability within the Contracts Team.
• Influencing and ensuring alignment with Commercial strategic objectives.
• Providing vision and setting targets that contribute to achieving Commercial and business objectives.
• Identifying opportunities for team development and driving initiatives to increase capability.
• Measuring the performance of the Contracts team – maintaining the performance dashboard.
• Escalating issues that require support from senior leadership.
• Working closely with commercial staff, ensuring project proposals do not prejudice later negotiation stages relating to price or other contractual matters
• Collaborate with key stakeholders and develop a whole-of-business category strategy for the spend portfolio
• Understand long-term Operational requirements
• Conduct market research and analysis on the spend category, and identify supply market risks
• Conduct risk modeling and analysis on and develop mitigation actions
• Implement and execute supply chain and performance improvement initiatives
• Ensure documentation control of work instructions, forms, procedures, templates, etc.
• Drive systems & process automation in the Commercial Department, especially the use and adoption of Power BI reports, and an automated Service Request platform that tracks duration at every stage of SRs being processed through to completion. The system must identify the workload of Contracts Officers and highlight SRs that are not being completed within the set times
• Identify and develop alternative sourcing opportunities
• Conduct supplier analysis and recommendations
• Build knowledge on supply and demand by the Operational department
• Play a lead role in measuring supplier performance and delivering improved outcomes
• Supplier data maintenance, data analysis, review and evaluation
• Negotiating, drafting and recommending agreements with external customers, including price, balancing commercial interests with acceptable commercial and legal risks to the company
• Analyze and recommend desired contractual terms based on operational requirements
• Leading supplier negotiations, attending meetings, providing information to/from suppliers
• Lead negotiations with strategic partners / potential new vendors
• Re-evaluate and optimize existing supply agreements
• Managing the tender process
• Utilising existing contract templates to draft contracts suitable for the spend portfolio
• Contract management, implementation and execution
• Preparing and keeping under review standard contracts and associated legal documents for all aspects of research and enterprise activity, including commercialization
• Monitoring contracts' status and expiry dates and ensuring their renewal/ replacement in a timely manner.
• Operational and supplier relationship management
• Supplier and customer issue resolution
• Facilitate operational forecasting and planning
• Analyse operational requirements (support the development of Scopes of Work), including technical specifications and risks
• Project management and implementation
• Providing technical support where and when required
• Providing training where needed
• Conducting reporting and performance analysis
• Alignment of the Contractsl function within the broader Kansanhi context
• Provision of support, guidance and advice to the management team
• Undertake other projects and tasks as allocated by your manager